GENEVA AMATEUR RADIO SOCIETY
CONSTITUTION
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Geneva Amateur Radio Society and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operation efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.
All persons interested in Amateur Radio communications shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall provide in its By-Laws.
Section 1. The officers of this club shall be President, Vice-President, Secretary and Treasurer. The Secretary and Treasurer shall be one office.
Section 2. The officers of this club shall be elected for a term of one year by ballot of the members present, provided there be a quorum, at the regular meeting in December. Nominations of officers for the coming year shall be made at the regular meeting in November.
Section 3. Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.
Section 4. Officers may be removed by a two-thirds vote of the membership.
Section 1. The President shall preside at all meetings, and conduct them according to the rules adopted. He/she shall enforce due observance of this Constitution and By-Laws; decide all questions of order; sign all official documents adopted by the club, and perform all other duties pertaining to the office of President.
Section 2. The Vice-President shall assume all the duties of the President in his/her absence.
Section 3. The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, submit membership applications, carry on all correspondence, read communications at each meeting, and mail, and/or email, written notices to each member. At the expiration of his/her term shall turn over all items belonging to the club to his/her successor.
Section 4. The Treasurer shall receive and receipt for all monies paid to the club; keep an accurate account of all monies received and expended; pay no bills without proper authorization (by the club or its officers constituting a business committee). At the end of each quarter he/she shall submit an itemized statement of disbursements and receipts. At the end of his/her term he/she shall turn over everything in his/her possession belonging to the club to his/her successor.
The By-Laws shall provide for regular and special meetings. At meetings, a minimum of one third of the membership, and two officers, shall constitute a quorum for the transaction of business.
The club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization. Non-payment of such dues or assessments within 90 days shall be cause for a member to be placed on inactive list. Such member will be reinstated upon payment of current dues.
The club may enact appropriate rules to minimize interference in operation between stations of its member; it may formulate adequate plans for disposition of any cases of interference to other radio services where reported as caused by any amateur station operation in the area of club jurisdiction. The club, through designated committees if necessary, will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiations from club member stations. The club may also maintain a program to foster and guide public relations.
This constitution or By-Laws may be amended by a two-thirds vote of the total membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have been notified by mail, and/or email, of the intent to amend the constitution and/or By-Laws at said meeting.
Roberts Rules of Order shall govern proceedings.
Section 1. Secretary. It shall be the duty of the Secretary to keep the constitution and By-Laws of the club and have the same with him/her at every meeting. He/she shall note all amendments, changes and additions on the constitution and shall permit it to be consulted by members upon request.
Section 2. Membership. Full membership is open to licensed amateurs. Associate membership is open to those actively engaged in a class leading to an Amateur Radio license and all other interested persons. Full membership includes all club privileges as well as rights to hold a club office and to vote for club officers. Associate membership includes all club privileges except for the right to hold office and vote for club officers. Application for membership shall be submitted at regular meetings.
Section 3. Meetings. Regular meetings shall be held on the first Sunday of each calendar month. Special meetings may be called by the President upon the written request of any five club members. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be sent so that they arrive not less than 24 hours before the meeting.
Section 4. Dues. An annual assessment of $20.00 per full member, and $5.00 per associate member, is hereby assessed in accordance with the provisions of Article V of the constitution for providing funds for expenses.
Section 5. Special Committees. A committee may be appointed by the club President at any time deemed necessary.